POSITION TITLE Accounts Payable Specialist DEPARTMENT Accounting POSITION SUMMARY The Accounts Payable Specialist at POLARIS Laboratories provides financial, clerical and administrative assistance to maintain accurate and on-time invoices to customers. As a member of a dynamic group, this individual also frequently provides assistance or ownership of special projects that may cross into other areas of accounting. ESSENTIAL FUNCTIONS Record supplier invoices in the NetSuite accounting system. Apply vendor payments in the NetSuite accounting system. Record advances to suppliers in the NetSuite accounting system. Reconcile and apply advances to suppliers in NetSuite. Download the DIAN weekly report. Accounting projects assigned by Accounting leadership. Carry out an internal process of requesting approval of invoices from suppliers on a weekly basis Keep the information system up to date regarding supplier invoice acknowledgments. Assigning a general ledger account to a transaction. Assist in preparing financial reports. Support in any task assigned by your direct supervisor. Support in month-end closing and annual fiscal year-end closing tasks. Support the billing process when necessary. Review credit card legalization. Make accounting entries in NetSuite. Any other tasks assigned by your direct supervisor. In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company. Collaborate with departments throughout the organization to address payable needs and issues Adherence and support of the POLARIS Employee Handbook inclusive of the Standards of Conduct. Learn and support the quality management system. Other duties as assigned. Safety Requirements Team members will be trained in the proper use and care of assigned PPE. POLARIS Laboratories LLC provides the required PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your Manager. The following safety training for POLARIS Laboratories employees to complete includes: Hazmat, OSHA, RCRA, Methylene Chloride, Contingency Plan, POLARIS Quality System, Internal Auditor. SKILLS The individual must possess the following knowledge, skills and abilities and be able to perform. the essential functions of the job, with or without reasonable accommodation. Self-motivated and directed learner. Able to work independently with little supervision. Basic knowledge of accounting. Able to identify and resolve issues. Able to analyze processes for improved efficiencies or errors. Detail oriented and organized. Highly developed time management skills. Advanced written and verbal communication skills. Advanced knowledge of 365 Microsoft Office. Experience with NetSuite or other accounting software systems such as Oracle. EDUCATION Associate’s degree in accounting or equivalent work experience in Accounting. EXPERIENCE Minimum of three years Accounting experience in a fast-paced, multi-location / country environment preferred. WORKING CONDITIONS Works in an office environment. ORGANIZATIONAL RELATIONSHIPS Reports to Supervisor, Accounting. Salary Range: $31513482.0000 To $31513482.0000 Annually