This is a remote position. Role Name: Spanish Bilingual Administrative Assistant Schedule: - Part-time, 20 hours per week flexible during client business hours Client Timezone: US Pacific Client Overview Join a rapidly expanding maintenance and janitorial services company that has grown from humble beginnings into a thriving operation serving major commercial clients. This licensed and insured business specializes in unit turns, HVAC maintenance, and comprehensive facility services. With a strong foundation of 3-4 major clients and ambitious growth plans, this is an exciting opportunity to be part of a dynamic team that’s making a real impact in the commercial maintenance industry. Job Description This is a pivotal role where you’ll serve as the operational backbone for a growing maintenance services company, streamlining their invoicing processes and client communications. You’ll work directly with business owners to ensure seamless day-to-day operations while they focus on delivering exceptional field services. This position offers tremendous growth potential as the company continues to scale, with the exciting possibility of transitioning from part-time to full-time as business needs expand. You’ll be instrumental in supporting a field-based operation that prides itself on quality service and client satisfaction. Responsibilities - Create, manage, and distribute invoices using QuickBooks software with accuracy and efficiency - Proactively follow up on outstanding invoices to maintain healthy cash flow - Monitor and expertly manage company email communications - Respond professionally to client emails regarding bid requests and service inquiries - Serve as a communication bridge between field teams and business owners via text/email - Edit and modify invoices and estimates based on client feedback and negotiations - Efficiently manage multiple company mailboxes and communication channels - Handle diverse administrative tasks including scheduling and calendar coordination - Facilitate communication with internal Spanish-speaking field workers Requirements - Proven experience with QuickBooks for invoice creation and financial management - Excellent written communication skills with professional email etiquette - Bilingual proficiency in English and Spanish (highly preferred for internal team coordination) - Strong ability to work independently while managing multiple priorities - Solid background in general administrative duties and office management - Reliable internet connection and proficiency with various communication platforms - Detail-oriented approach with commitment to accuracy and timeliness Independent Contractor Perks - Permanent work from home - Immediate hiring ZR_25727_JOB Required Skill Profession Secretaries And Administrative Assistants